Privacy Policy
We value
the protection of personal data. In the following, we will inform you about the
nature, scope and purpose of the collection, processing and use of personal
data. You can access this policy at any time via our website or receive a copy
upon request at any time via mail or post. You can access this website at any
time without giving any information about yourself. If you have been referred
to our website via links from third-party sites, then you also inform yourself
about the handling of your data by the third party in the privacy policy of the
third party.
1.
Scope of this policy and information
about us as data controller
This
privacy policy applies to
a.
Participants
of the OLMUN conference;
b.
Users
of our website www.olmun.org.
The data controller
regarding this online presence is OLMUN e. V., Etzhorner Weg 87, 26125 Oldenburg,
Germany.
We collect,
process and use your personal data exclusively in accordance with the
provisions of German data protection law, the basis of which is the Federal
Data Protection Act (BDSG) and the Telemedia Act (TMG) and the provisions of
the General Data Protection Regulation (DSGVO).
2.
Categories of collected personal
data
To be able
to organize the OLMUN conference, events and all other services during OLMUN,
all personal data provided by you will be processed and stored here. This is
done solely for the purpose of organizing the OLMUN conference and events and
to be able to provide all necessary services during the conference.
The data we
process and store includes first and last name, address, date of birth,
nationality, email address, gender, telephone number. We also collect
information on whether you have any allergies or whether you are a vegetarian
or a smoker; this serves to enable us to provide proper housing in the housing
program and to serve appropriate food during the conference.
We collect,
process or transmit the data solely to perform the services required for the
organization and performance of the conference. The legal basis for that can be
found in Art. 6 para. 1 lit. b) GDPR.
If the data
is used for purposes other than the fulfillment of the contract, we will obtain
your prior consent to such data processing. The legal basis for that is Art. 6
Para. 1 lit. a) GDPR.
3.
Duration of storage and deletion of
personal data
The data
collected by us is stored solely to achieve the declared purpose of processing
the data unless we are obliged to store the data longer due to requirements of
the national or European legislator.
After
reaching the data processing purpose, the data is deleted. Usually we delete
the data 12 months after the end of the conference. If an earlier deletion is
required by regulations of the national or European legislator, the deletion
takes place at the legally prescribed time.
4.
Website data processing
a.
Transmission, logging and processing of general data for internal and
statistical purposes
As part of
the use of our website, general data is collected about every access. The type
of data may vary depending on the page visited. We collect that data to be able
to deliver and improve our online content.
The data
collected for statistical purposes include: name of the retrieved website or
file, date and time of retrieval, amount of data transferred, notification of
successful retrieval, browser type and version, the user's operating system,
reference URL (the page that passed to our site), IP address and requesting
provider.
It is not
possible for us to assign this data to a specific person. W do not merge this
data with other data sources.
We reserve
the right to retrospectively review our log files if, on the basis of concrete
evidence, there is a legitimate suspicion of unlawful use of our website or our
services.
Third-parties
whose services are incorporated on our website will also collected the above
data. The incorporated services of third parties are listed in a separate section
of this privacy policy.
b.
Cookies
Cookies are
small text files that are downloaded and stored on a user’s computer through
the internet browser upon accessing a website. Cookies may be stored
temporarily in the computer’s memory (“session-cookies”) or permanently on the
computer’s storage drive (“permanent cookies”). Cookies send out the
information contained in the text file when accessing the same website at a
later point in time, thereby enabling the identification of the user’s device.
Using cookies allows the website provider to empirically analyze the usage of
the website and to adjust the content of the website or individual webpages to
the individual user. However, this data will not be used to identify the user
personally. The data will not be amalgamated with other personal data.
On our
website, we use session cookies and permanent cookies thereby collecting, using
and processing data about your usage of our website. We use cookies to improve
your access to our website by making it easier and safer whilst offering you a
diverse content on our pages. The data entered on our pages will be stored in a
cookie on your computer. While accessing any page on our website, the cookie
data will be send to our servers and may be further stored in cookies. Cookies
may also be used by any third party whose advertisements are displayed on our
website to improve the display of advertisements.
It is
possible to use our website without cookies. If so desired, you will have to
adjust the settings of your internet browser to deactivate or restrict the
usage of cookies. You can also set your browser to send you a notification
before any cookie is send or downloaded. Cookies may also be deleted from the
user’s device at any time. Cookies may be deleted manually by deleting the
folder “cookies” or automatically by selecting the respective option in the
browser’s settings.
When
deactivating the use of cookies, our website or parts thereof may not be fully
usable and/or certain functions may be deactivated as they require the use of
cookies.
c.
Contact form
When
contacting us through any of the means provided on our website, we collect,
store and process all data necessary to process your contact request and the
inquiry therein. The data includes your name and surname, address, telephone
number and email address. The legal basis for this data processing is Art. 6
para. 1 lit. b) GDPR.
d.
Integration of third parties’ services
Certain
content, functions and services on our website are made available due to
incorporation of third-party content. The functionality of such content,
function and service requires that the IP address of the user is collected by
these third parties and possibly stored. As far as possible, we only include services
of third parties the require the user's IP address solely to display the
content and for no further purposes. However, we have no influence on the
concrete use of the IP address by the third-party. We use the following
services:
aa.
Use of Facebook social plug-ins
On our
website, we use so-called social plugins provided by the social network
Facebook. That service is provided by Facebook Inc., 1601 S. California Ave,
Palo Alto, CA 94304, USA (“Facebook“). The use of a Facebook plugin is
indicated by a Facebook logo or by the written notice “social plugin by
Facebook” or “Facebook Social Plugin” on the individual page. You can find an
overview over the possible plugins and their design via https://developers.facebook.com/docs/plugins.
Any access
to one of our webpages using a Facebook plugin triggers a direct data
transmission to the servers of Facebook. The content provided through the
plugin will be send to the browser and directly integrated on the displayed
page. Facebook thereby receives the information that you have access the
specific page, even when you do not possess a Facebook account or are not
logged in to your account. The information, including your IP-address will be
sent directly to the servers of Facebook in the United States and may be stored
and processed there. The transmission of data occurs regardless of whether you
click on a component of our webpage or not.
If you a
logged in to Facebook, Facebook may attribute that data to your personal
account. If you any of the functions of the plugin, e.g. by clicking on the
“like” button or by posting a comment, that information will also be sent to
and stored on the servers of Facebook. The information may also be published on
your personal profile or shown in the news feeds of your Facebook friends.
You can
inform yourself about the purpose and extent of the collection, storage and
processing of your personal data by Facebook and the relevant settings in your
personal account by visiting http://www.facebook.com/policy.php.
If you wish
to prevent the attribution of data about your access to our website to your
personal account by Facebook, you must log out of your personal account. If you
wish to prevent the transfer of your personal data to and storage of that data
by Facebook may use browser add-ons available for your individual browser, such
as the Facebook Blocker (http://webgraph.com/resources/facebookblocker/).
bb.
Twitter
Our website
uses "social plug-ins" ("plug-ins") of the Twitter service,
operated by Twitter, Inc., 1355 Market St, Suite 900, San Francisco, CA 94103,
USA ("Twitter"). These plug-ins are marked with a Twitter logo, for
example in the form of a blue "Twitter bird". An overview of the
Twitter plug-ins and their appearance can be found here: https://dev.twitter.com/web/overview.
If you
visit a page of our website that contains such a plug-in, your browser connects
directly to Twitter’s servers. The content of the plug-in is transmitted by
Twitter directly to your browser and integrated into the page. The integration
provides Twitter with the information that your browser has accessed the
corresponding page of our website, even if you do not have a profile on Twitter
or are currently logged out of Twitter. This information (including your IP
address) is sent from your browser directly to a Twitter server in the United
States and stored there.
If you are
logged in on Twitter, Twitter can immediately associate your visit to our
website with your Twitter account. If you interact with the plug-ins, for
example, by pressing the "Tweet" button, the corresponding
information is also transmitted directly to a Twitter server and stored there.
The information will also be posted on your Twitter account and displayed there
to your contacts.
For the
purpose and scope of data collection and further processing and use of the data
by Twitter, as well as your related rights and options to protect your privacy,
please refer to Twitter’s privacy policy: https://twitter.com/privacy.
If you do
not want Twitter to directly associate the data collected via our website with
your Twitter account, you must log out of Twitter before visiting our website.
You can completely prevent the loading of Twitter plug-ins with add-ons for
your browser, such as the “NoScript” script blocker (http://noscript.net/).
5.
Your rights
You have
the following rights regarding your personal information:
a.
Right to be informed (Art. 15 GDPR)
At any time,
you have the right to be informed about the data stored about you, the data
categories, origin and recipients as well as the purpose of collecting,
processing and storing that data including the duration of storing that data.
You also have a right to be informed about your right to rectify, erase or
restrict the processing of your personal data as well as about your right to
have your personal data transferred to you. You can obtain that information as
well as all other information we are obliged to provide by sending a request to
the address in the imprint.
b.
Right to correct or complete
incorrect/incomplete data; deletion of data (Art. 16, 17 GDPR)
You also
have the right to correct incorrect data and to have us block or delete your
personal data, insofar as this does not conflict with statutory retention
requirements. You can also limit the scope of the processing of data.
c.
Right to object to processing
You have
the right to object to the processing of your personal data. We will thereafter
no longer process the personal data unless there are compelling legitimate
grounds for processing that outweigh the interests, rights and freedoms of the
data subject, or unless the processing is for the purpose of enforcing,
pursuing or defending legal claims.
d.
Right to data transfer
You have
the right to receive the personal information you provide to us in a
structured, common and machine-readable format. You also have the right to transfer
this data to another person provided that the processing is based on a consent
pursuant to Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR or to a contract
pursuant to Art. 6 (2) 1 (b) GDPR and that the processing is carried out using
automated procedures. However, we do not use automated processing procedures.
e.
Right to cancellation ("right
to be forgotten")
You have
the right to request that the personal data relating to you be deleted without
delay, if one of the following reasons applies and if processing is not obligatory:
•
The
personal data has been collected or otherwise processed for a purpose for which
it is no longer necessary.
•
You
revoke the consent on which the processing was based in accordance with Article
6 (1) (a) of the GDPR or Article 9 (2) (a) GDPR, and there is no other legal
basis for processing.
•
You
object to the processing in accordance with Art. 21 para. 1 GDPR, and there are
no legitimate reasons for the processing or you object to the processing in
accordance with Art. 21 para. 2 GDPR.
•
The
personal data was processed unlawfully.
•
The
deletion of personal data is required to fulfill a legal obligation under EU or
German law.
•
The
personal data was collected due a consent to the processing of children’s
information pursuant to Art. 8 para. 1 GDPR.
f.
Right of appeal to the supervisory
authority
Without
prejudice to any other administrative or judicial remedy, you have the right to
file a complaint at the competent authority (such as the State Data Protection
Officer of the individual German states), in particular in the member state of
your residence, place of work or place of alleged infringement, if you believe
that the processing of your personal data is in breach of the provisions of the
General Data Protection Regulation.
g.
Addressee for exercising your rights
If you
would like to exercise the aforementioned rights, please address your request
by stating your current or our address and your e-mail address (if available).
by letter
to
OLMUN e. V.
Etzhorner Weg 87
26125 Oldenburg
GERMANY
by email to
6.
Applicable law
German law
shall by applicable.
